The complete catalogue

Thirty-two domains, six connected areas, one system.

AsymmFlow covers the full commercial cycle — from a first enquiry through costing, offers, orders, procurement, dispatch, invoicing, and bank reconciliation — plus a documents-and-AI layer and the platform underneath. It's modular by design: at deployment we switch on only the areas your team actually uses.

6 areas · 32 domains · 350 capabilities · one binary, your data.

Commercial

From the first enquiry to a confirmed order.

5 domains

Opportunities

Enquiry capture and pipeline management from first contact through qualification and close. Each opportunity links to costing, offers, and ultimately a confirmed order.

The full commercial thread — from incoming enquiry to signed order — is visible in one place, with no data re-entry between stages.

11 capabilities

Enquiry capture from email, manual entry, or inbox parsing
Pipeline stage management with configurable stages
Probability and expected value per opportunity
Linked contacts, accounts, and activity history
Costing request initiation from opportunity record
Offer attachment and version tracking
Win/loss reason recording with notes
Follow-up reminders and task assignments
Duplicate detection on new enquiry entry
Pipeline summary and funnel reporting
Bulk stage update for periodic pipeline reviews

Costing

Cost sheet construction for each opportunity. OEM sourcing, local markup, freight, and margin targets combine into a structured cost record that feeds the offer.

Sales can produce an accurately costed offer without relying on finance to run the numbers separately.

11 capabilities

Line-by-line cost entry per product or service
OEM cost import with supplier reference
Markup rule application per category or line
Freight, duty, and landed cost modelling
Margin target with delta indicator
Multiple cost scenarios per opportunity
Version history with approval tracking
Cost-to-offer linkage for traceability
Currency conversion at line level
Cost approval workflow before offer creation
Cost comparison across alternative suppliers

Offers

Quotation creation, versioning, and lifecycle management. Each offer links to its cost sheet and opportunity, with expiry tracking and follow-up workflow built in.

The current approved offer version is always accessible, with the full version trail behind it for audit or dispute resolution.

11 capabilities

Quotation generation from costing sheet
Version control with diff view between versions
Expiry date management with automatic alerts
Customer-facing PDF generation and email delivery
Approval workflow before sending
Follow-up task creation tied to expiry
Offer acceptance and rejection recording
Link to originating opportunity and cost sheet
Revision history with authorship timestamps
Multi-currency offer support
Partial acceptance handling on line items

Orders

Customer orders

Order confirmation management from accepted offer through to delivery and revenue recognition. Fulfillment progress is tracked at line item level.

Operations and sales share one view of what is committed, what is in transit, and what has been delivered — without email chains.

11 capabilities

Order creation from accepted offer
Line-item fulfillment status tracking
Partial delivery and backorder management
Delivery scheduling with logistics notes
Customer communication log per order
Revenue recognition milestone tracking
Order amendment with audit trail
Purchase requisition trigger from order lines
Installation or commissioning task linkage
Order-level margin tracking against original cost
Delivery confirmation and customer sign-off capture

Pricing

Pricing strategy

The pricing management surface where product tiers, customer-specific rates, markup rules, and margin targets are maintained. Changes here flow through to offers and costing automatically.

Sales teams quote from approved pricing without local spreadsheets, reducing margin leakage from ad-hoc discounts.

11 capabilities

Product and SKU price list management
Customer-specific pricing overrides
Tier-based pricing rules with condition logic
Markup percentage configuration per category
Minimum margin guardrails on line items
Currency and exchange rate support
Price validity dates with automatic expiry
Version history for all price list changes
Margin analysis view per product and customer
Pricing approval workflow for exceptions
Bulk import from structured spreadsheets

Procurement & fulfilment

Order it, receive it, inspect it, ship it.

4 domains

Procurement

Purchase orders

PO creation, supplier follow-up, goods receipt matching, and multi-currency purchase management. Procurement is linked to orders and cost sheets rather than running as a separate process.

Every open PO has a clear owner, a delivery expectation, and a linked customer order — so nothing is ordered speculatively or forgotten.

11 capabilities

PO creation from order requirement or requisition
Supplier selection with approved vendor list
Multi-currency PO with exchange rate locking
Delivery date commitment from supplier
PO amendment with version history
Supplier acknowledgement tracking
Partial delivery recording against PO lines
Goods receipt matching to PO
Supplier performance notes per transaction
PO approval workflow with authority limits
Outstanding PO report by supplier and date

Receiving

Receiving and QC

Goods receipt, quality inspection, discrepancy recording, and warehouse intake. Items flow from receiving into available inventory only after QC clearance.

Defective stock is flagged before it enters available inventory, with the discrepancy linked back to the originating PO for supplier follow-up.

11 capabilities

Goods receipt creation against open PO
QC inspection checklist per item category
Accept, reject, or quarantine decision per line
Discrepancy recording with photos and notes
Supplier return initiation from discrepancy
Serial number capture at goods receipt
Partial receipt with PO balance tracking
Warehouse bay assignment at intake
Inspector name and timestamp on QC record
Receiving report generation for accounts matching
Stock movement record from receiving event

Dispatch

Delivery scheduling, logistics coordination, and proof-of-delivery capture. Dispatch closes the fulfillment loop from confirmed order to delivered goods.

Finance can issue an invoice when dispatch confirms delivery, without chasing operations for delivery status.

11 capabilities

Delivery order creation from confirmed order
Delivery date and logistics assignment
Vehicle and driver assignment
Route planning notes per delivery batch
Packing list generation and print
Proof-of-delivery capture (signature or photo)
Partial delivery with balance outstanding
Customer delivery confirmation notification
Delivery exception recording with follow-up
Dispatch report by date, customer, or driver
Revenue trigger on confirmed delivery

Serials

Inventory and serials

Serial number tracking from goods receipt through delivery and installation. Each serialised item has a full chain of custody across its life with the company.

When a customer queries a unit delivered two years ago, the serial record shows every movement, inspection, and handoff in the chain.

11 capabilities

Serial number assignment at goods receipt
Unique serial record per unit
Chain-of-custody movement log
Customer assignment at delivery confirmation
Warranty period tracking from delivery date
Return and re-entry into inventory
Recall or advisory flagging per serial range
Serial search by customer, date, or status
Bulk serial import for large shipments
Integration with QC and dispatch records
Serialised inventory valuation support

Finance

Cash, receivables, payables, and the ledger underneath.

9 domains

Command

Executive dashboard

A leadership-tier view across all operating divisions. Surfaces cash position, pipeline health, open AR/AP, and key KPIs without requiring drill-down into operational screens.

Senior decision-makers get a single morning read that replaces ad-hoc requests to the finance and sales teams.

10 capabilities

Cross-division revenue and margin summary
Live cash position across bank accounts
Pipeline health with weighted opportunity value
Open AR aging and top overdue accounts
Open AP obligations and near-term payments
Dispatch and fulfillment backlog at a glance
Inventory position against committed orders
Month-to-date vs prior period comparisons
Configurable KPI tile layout per executive
Export to PDF for board or investor reporting

Financial

Financial command

The finance team workspace: AR, AP, cash flow monitoring, accruals, and period close coordination across all financial domains in one surface.

Finance has a single workspace to manage the full month-end cycle without switching between disconnected tools.

11 capabilities

AR summary with aging and overdue alerts
AP position with near-term obligation view
Cash flow projection from known commitments
Accrual management and reversal tracking
Period close checklist with sign-off workflow
Inter-company transaction reconciliation
Finance team task assignment and tracking
Approval queue for journals and adjustments
Bank balance vs book balance variance alert
Month-end and year-end close status
Financial commentary capture for reporting

Invoicing

Customer invoices

Invoice creation, lifecycle management, VAT handling, credit notes, and customer statement generation. Invoices link to confirmed delivery events or milestone completions.

Every invoice is traceable to a delivery confirmation or agreed milestone, reducing customer disputes over billing.

11 capabilities

Invoice generation from delivery or milestone
Tally-compatible export format
VAT calculation with applicable rates
Credit note creation against original invoice
Partial payment recording and balance tracking
Customer statement of account generation
Overdue invoice escalation alerts
Invoice PDF delivery to customer
Multi-currency invoice support
Invoice amendment with audit trail
Batch invoice generation for periodic billing

Matching

Supplier invoices

Supplier invoice receipt, three-way matching against PO and goods receipt, discrepancy management, and payment scheduling. Ensures only correctly received goods are paid.

Supplier invoices move to payment only after the system confirms the goods receipt note matches the purchase order quantity and price.

11 capabilities

Supplier invoice entry and reference capture
Three-way match: PO, GRN, and invoice
Price and quantity variance flagging
Discrepancy hold with supplier communication log
Partial match handling for split deliveries
Payment schedule creation on approval
Early payment discount identification
Supplier account statement reconciliation
Duplicate invoice detection
Approval workflow before payment scheduling
Accrual posting for goods received not invoiced

Banking

Banking and reconciliation

Bank statement import, transaction matching against ledger entries, and reconciliation sign-off. Keeps book balances in continuous agreement with bank balances.

Month-end bank reconciliation becomes a short review exercise rather than a multi-day reconstruction.

11 capabilities

Bank statement import from CSV or OFX
Automated matching to ledger transactions
Manual match with notes for exceptions
Unmatched transaction queue with investigation workflow
Reconciliation summary with open items
Multi-bank account support
Reconciliation sign-off with timestamp
Bank charges and interest auto-posting
Outstanding cheque and payment tracking
Reconciliation history and audit report
Real-time balance vs statement comparison

Treasury

Treasury controls

Cash position visibility across all bank accounts, multi-entity treasury consolidation, and short-term liquidity monitoring. Gives leadership an accurate real-time cash view.

The CFO sees consolidated cash across all accounts and entities without requesting reports from each bank contact.

11 capabilities

Consolidated cash position across all accounts
Multi-entity treasury view
Short-term cash flow projection
Bank account limit and covenant tracking
Inter-entity transfer recording
FX position and exposure summary
Cash forecast vs actual variance
Liquidity alert thresholds with notifications
Treasury report generation for management
Bank account master with signatories and limits
Historical cash position chart

Accounting

Accounting and tax

Chart of accounts, journal entry management, VAT position tracking, and period close mechanics. The double-entry ledger sits beneath all operating transactions.

Every operating transaction — invoice, payment, adjustment — posts to the ledger automatically, leaving journals only for genuine edge cases.

11 capabilities

Chart of accounts configuration
Manual journal entry with dual approval
Automated posting from all transaction types
VAT return preparation and export
Trial balance at any point in time
Opening balance import for new periods
Inter-company elimination entries
Ledger lock after period close sign-off
Adjusting entry workflow for accruals
Tax code configuration per transaction type
Multi-currency ledger with realised FX handling

Expenses

Payroll and expenses

Employee expense claim submission, approval, and reimbursement, along with payroll input capture for processing. Reduces manual paperwork for HR and finance.

Employees submit and track their own claims; finance sees the approval queue and reimbursement schedule without email follow-up.

11 capabilities

Expense claim submission with receipt attachment
Category and project code assignment
Manager approval workflow
Finance review and reimbursement scheduling
Policy limit enforcement per category
Per-diem and mileage rate configuration
Payroll input capture from HR records
Leave and absence recording
Reimbursement batch export to payroll
Expense report by employee, period, or category
Multi-currency claim with home currency conversion

Reports

Reports and exports

Scheduled and on-demand reporting across all operating domains. Reports run against live data with PDF and Excel export options.

Management reports that previously required manual extraction from multiple systems generate in seconds from a single scheduled task.

11 capabilities

Report builder across all data domains
Scheduled delivery by email or dashboard
PDF and Excel export formats
Parameterised reports with date range and filter
Standard report library covering all key views
Custom column selection and ordering
Group-by and subtotal options
Cross-domain reports joining multiple entities
Report access control by role
Archive of generated reports with run history
Bulk export for accountant or auditor packages

Documents & intelligence

Capture anything; ask anything; let Butler help.

6 domains

Capture

Document capture

Scan, extract, review, and commit physical or digital documents into operating records. Bridges the gap between paper-based workflows and structured data.

A field team scans a signed delivery note; it arrives in the system already extracted and attached to the correct order within seconds.

11 capabilities

Document scan via mobile or desktop
OCR-based field extraction with review step
Document type classification
Extracted field confirmation before commit
Link to related transaction on commit
Confidence score display for extracted fields
Manual override for low-confidence fields
Original image archive alongside extracted data
Batch document queue processing
Extraction audit log per document
Support for invoices, delivery notes, and forms

Smart

Smart inbox

Incoming emails are parsed, structured fields extracted, and messages surfaced as reviewable records. Reduces the effort of turning correspondence into operating data.

A supplier's email quoting delivery dates converts to a structured record the procurement team can act on, without manual copy-paste.

11 capabilities

Email parsing with field extraction
Intent classification per incoming message
Suggested action or record linkage
Human review step before commit
Thread grouping by account or transaction
Priority flagging for time-sensitive messages
Extraction template per message type
Unrecognised sender quarantine queue
Manual routing for edge cases
Inbox processing log with success rates
Multi-account inbox support

Structured

Structured capture

Field extraction from structured documents: invoices, purchase orders, packing lists, and standardised forms. Feeds extracted data directly into the relevant operating domain.

Supplier invoices received as PDFs are extracted, matched against POs, and queued for three-way matching without manual keying.

11 capabilities

Template-based extraction for known document formats
Table extraction for multi-line documents
Currency and numeric normalisation
Date format standardisation across sources
Confidence-weighted field review queue
Side-by-side source image and extracted data
Extraction rule editing without code changes
Supplier-specific extraction profiles
Failed extraction escalation queue
Extraction accuracy reporting per template
Bulk document processing with parallel extraction

Email archive

Links inbound and outbound email threads to operating records. Ensures that the full communication context is accessible from the relevant transaction or contact.

When a payment dispute arises, the accounts team opens the invoice and sees every email exchange with the customer attached to it.

11 capabilities

Inbound email thread attachment to records
Outbound email logging from the workspace
Email search by account, contact, or reference
Thread view with full correspondence history
Email-to-record linking rules configuration
Manual attachment of existing threads
Attachment archive alongside email body
Email retention policy enforcement
Sender and recipient visibility per thread
Email thread export for compliance or legal
Cross-domain email search across all record types

Butler

Butler intelligence

A role-aware AI assistant embedded in the workspace. Butler surfaces contextual actions, provides transaction briefings, and drafts communications based on the user's current screen and role.

Users complete routine tasks — drafting a follow-up email, summarising an order status, finding a related record — without leaving their current workflow.

11 capabilities

Role-contextual action suggestions
Transaction summarisation on demand
Draft email generation from record context
Incoming document extraction assistance
Follow-up briefing on open opportunities
Natural language record search
Anomaly flagging on unusual transactions
Next-step suggestions in workflow stages
Multilingual output for customer communication
Briefing digest for start-of-day review
Query answering from operational data

Data

Data archaeology

Tools for importing historical records, cleaning legacy data, and validating migrations from previous systems. Makes it practical to start with real data rather than a blank slate.

A company migrating from a legacy system brings its full transaction history with it, so reporting continuity does not break at go-live.

11 capabilities

Structured import templates per data type
Pre-import validation with error reporting
Duplicate detection before commit
Field mapping for non-standard source formats
Batch import with rollback on error
Import log with row-level success and failure
Historical date preservation on migrated records
Legacy reference ID linkage for traceability
Post-import reconciliation report
Incremental import for staged migrations
Archival record import for compliance retention

People & work

Who does what, and how relationships stay warm.

4 domains

Work

Work management

Task management, work orders, and job tracking across teams. Covers both internal operations and customer-facing service and installation work.

A field service job flows from customer order through work order to completion and invoice without any information being re-entered.

11 capabilities

Work order creation from customer order or request
Task assignment with due date and priority
Team workload view across all open tasks
Job status tracking with stage workflow
Time logging per task or work order
Customer-visible status for service jobs
Parts and materials request from work order
Completion sign-off with notes and photos
Work order-to-invoice linkage
Recurring task scheduling
Work order history per customer and asset

Notifications

A role-filtered notification centre that surfaces actionable alerts from across the system. Reduces information overload while keeping the right people informed of changes that require their attention.

Each user sees only the notifications relevant to their role, reducing noise and making each alert more likely to be acted on.

11 capabilities

Role-based notification routing
Actionable notifications with direct record links
Notification categories: approvals, overdue, system, alerts
Mute and snooze per notification type
Digest mode for low-priority notifications
Push delivery to mobile for high-priority events
Notification history with read/unread tracking
Custom threshold alerts for KPIs and limits
Mention and assignment notifications
Notification preference settings per user
Sync status notifications for offline users

People

People and access

Team member profiles, role assignments, access control, and HR record management. Controls who can see and do what across every operating domain.

A new team member is onboarded once: their role determines exactly what they see and can action across the entire workspace.

11 capabilities

Team member profile creation and management
Role-based access control with inheritance
Custom role definition per team function
Permission matrix view for administrators
Onboarding checklist and access provisioning
Leave and absence recording
Organisation chart view
Emergency contact and HR record fields
User deactivation with session invalidation
Access change audit log
Bulk role assignment for team changes

Relationships

Relationship intelligence

Contact and account history, interaction logging, and relationship health scoring across customers, suppliers, and partners. Keeps institutional knowledge accessible rather than siloed.

When a key account manager changes, their replacement opens the contact record and sees the full relationship context, not a blank slate.

11 capabilities

Contact profile with full interaction history
Account-level relationship health scoring
Activity log: calls, meetings, emails, notes
Follow-up task creation from interaction
Key contact flagging and relationship owner assignment
Birthday and anniversary reminders
Supplier relationship tracking alongside customer
Duplicate contact detection and merge
Relationship map across linked organisations
Last contact date aging with alert threshold
Contact import from CSV or email integration

Platform & trust

The local-first core everything else runs on.

4 domains

Platform

Product foundation

The core application layer that manages data integrity, device licensing, sync orchestration, and software update delivery. Everything else runs on top of it.

When connectivity drops, the platform keeps the team working; when it returns, changes resolve cleanly without intervention.

10 capabilities

Offline-first data model with conflict-safe sync
Device-bound licensing — no floating seat abuse
Incremental update delivery with rollback capability
Audit-safe change log at the record level
Role schema enforcement at the persistence layer
Multi-entity support within one installation
Background sync engine with retry and back-off
Structured migration tooling for schema evolution
Health monitor surface for administrators
API bridge for approved external integrations

Security

Security and licensing

Device-bound licensing, audit logging, permission enforcement, and session management. Ensures the right people access the right data from authorised devices.

If a device is lost or an employee departs, their access is revoked from a single screen, and the audit log shows every action they took.

11 capabilities

Device-bound licence with activation and revocation
Full audit log of all user actions
Session management with forced logout
Brute-force protection and lockout policy
Permission enforcement at the API layer
Data access scope restriction by role
Security event alerting for administrators
Licence utilisation dashboard
Two-factor authentication support
IP allowlist configuration for sensitive roles
Security report export for compliance reviews

Settings

Workspace configuration, integration settings, system preferences, and user management. The control surface for administrators to tune the system to their operating requirements.

An administrator changes a tax code configuration or an approval threshold once, and it applies correctly across all subsequent transactions.

11 capabilities

Organisation and workspace profile configuration
Tax rate and code management
Approval workflow threshold configuration
Integration settings for connected services
Report template and format configuration
Email server and notification settings
Currency and exchange rate management
Fiscal year and period configuration
Document template management
System health and diagnostic view
Localisation settings per workspace

Offline

Offline and sync

Full offline operation for all core workflows, with automatic background sync when connectivity returns. Teams in the field or in areas with unreliable connectivity work without interruption.

A warehouse team processes an entire goods receipt on a tablet without connectivity; the records sync and match against POs when the device reconnects.

11 capabilities

All core screens functional without connectivity
Local data persistence with conflict-safe merge
Background sync on connectivity restoration
Sync queue with per-record status visibility
Conflict resolution with human review option
Sync status indicator in navigation
Offline-capable document capture and OCR
Queue depth and sync lag monitoring
Automatic retry with exponential back-off
Selective sync scope by role and data type
Sync log for administrators and support

Modular by design

You won't carry all of it. You'll carry the part that fits.

Most teams run on a handful of these areas. Tell us how your operation moves and we'll configure the system around it — and switch the rest off until you need them.

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